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When planning any Troop Activity that involves camping you must complete all the steps indicated below. They are in a 'general' order of completion; however, you may need to start on the next item while you are waiting for a previous one to be completed.

NOTE: This list may be updated at times. Always check back for the latest version.

  1. Check the troop and church schedule to make sure there aren't any conflicts
    (the troop schedule is now on troop9871.org, the church schedule can be checked at hopeingod.org)
  2. Begin completing the Troop Trip/High Adventure Activity Form (see link above)
    NOTE: If this is a High Adventure activity (as indicated on the form) you MUST have this form COMPLETED, approved, and submitted to the Trail Life NATIONAL office at least 2 months in advance of the activity date. Also, any High Adventure activity or campout lasting more than 72 hours requires full medical form from all participants (with medical form completed by a doctor).
  3. Come up with a general plan for the weekend (a simple list of things that you are planning to do)
  4. Get a rough number of scouts that are interested
    [This can be done at any Regular Troop meeting by asking for a raise of hands of those interested. Ask the SPL/1st Officer and Troopmaster for permission to talk about this during the announcement time.] 
  5. Create list of what scouts will be leading this activity (They must agree to COMMIT to leading the activity, not just be 'interested' in leading it)
  6. Get a list of registered adults/leaders (must be registered with TrailLife) that have AGREED to participate (1 leader for every 10 scouts - minimum of 3 leaders)
    • One adult will need to be the 'Lead Adult' for the activity. This person will be responsible for making any reservations or other agreements for equipment, services, or fees (paid to other organizations).
    • If you need the trailer or van you will need to get one of the adults that is 'approved' to drive the trailer
    • An adult will need to be responsible for medications and be familiar with the Trail Life Health & Safety Guide (see link above)
    • An adult will need to be responsible for collecting payments (unless we get the new reservation system working on troop9871.org before then)
  7. Connect with Troop Quartermaster/s (both youth and adult) about any needed troop equipment/supplies (to ensure they are available and to determine cost for use - if any)
  8. Set the cost for the weekend (include cost for any supplies and food)
  9. Get the activity approved by the PLC (although because of the short amount of time we can just do this with SPL/ASPL after troop meeting)
  10. Get the activity on the troop calendar ... and start planing for your event.
  • Check the troop and church schedule to make sure there aren't any conflicts (the troop schedule is now on troop9871.org, the church schedule can be checked at hopeingod.org)
  • Come up with a general plan for the weekend (a simple list of things that you are planning to do)
  • Get a rough number of scouts that are interested
  • A list of what scouts will be leading this activity
  • A list of registered adults/leaders (must be registered with TrailLife) that have agreed to participate (minimum of 3 leaders; or 1 leader for every 10 scouts - whichever is the larger number)
    • If you need the trailer or van you will need to get one of the adults that is 'approved' to drive the trailer
    • An adult will need to be responsible for medications
    • An adult will need to be responsible for collecting payments (unless we get the new reservation system working on troop9871.org before then)
  • Set the cost for the weekend (include cost for any supplies and food)
  • Get the activity approved by the PLC (although because of the short amount of time we can just do this with SPL/ASPL after troop meeting)
  • Get the activity on the troop calendar ... and start planing for your event.

Get Troop Info

Get information about our troop activities - including visit opportunities and registration nights. Check the appropriate age group/s: